How flexible staffing can fulfill your event staff recruitment needs

Whether you’re looking for part-time or full-time staff, Coople helps you to find professional, flexible staff in an instant. To help you find the right candidates for your team, we’ve provided an event assistant job description template below.

event assistant job profile

A clear job description is essential to finding suitable candidates for your team. The more detailed your job description, the easier it will be for candidates to determine whether the role is a good fit. This will help to speed up the recruitment process and ensure only the right candidates apply.

What kind of event assistant responsibilities can candidates expect?  

For example:
  • Liaising with various teams to assist with both ad-hoc and planned projects.
  • Conducting thorough event venue research to assist with planning of logistics, budget, travel and accommodation.
  • Maintaining a working relationship with vendors and venues.
  • Creating event proposals which fit client requirements and presenting proposals by deadline.
  • Coordinating event entertainment, including music, performers, and guest speakers.
  • Issuing invoices and collecting payments in a timely manner, as well as creating comprehensive and readable financial reports.
  • Attending events to ensure smooth execution, acting as the point of contact to guests and contributors.

The key to quality event staff recruitment is an informative job description. If you need more information about the usual event assistant job profiles including salaries, we recommend reading the official national descriptions.

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Which skills should you include in your event assistant job description? 

To ensure you find the best candidates, you will need to highlight the skills and experience you are looking for in your event assistant job description. If no specific experience is required, you should still say, for example: 
  • No previous experience needed.
  • Strong initiative and enthusiasm with a great can-do attitude. 
  • Keen eye for detail, comfortable working under pressure and tight deadlines to ensure that high standards are met. 
  • First class organisational skills, must be able to multi-task and manage time effectively. 
  • Exceptional communication and interpersonal skills (both written and verbal) with a sociable and agreeable personality. 
If specific experience is required, please state what you need. For example: 
  • 1 year+ experience in the events industry. 
  • Experience with spreadsheet software such as Microsoft Excel. 
  • Experience with customer relationship management (CRM) tools such as Salesforce. 
  • Experience with project management tools, such as Basecamp. 
  • Experience in building and maintaining successful relationships with suppliers and other event co-ordinators. Applicants must be able to communicate effectively with vendors and other relevant points of contact. 
screenshot of coople job app showing jobprofile page for event assistants

What candidates should expect and prepare for at your business

It’s a good idea to outline what candidates can expect and how they can best prepare in your event assistant job description. This could include:
  • Specific uniform requirements and whether or not uniform will be provided.
  • Certificates and formal qualifications – if specific certifications are included, be sure to mention them in the job description.
  • Knowledge or experience with certain technological tools and whether training will be provided.
  • Location -be sure to mention if a fully valid driver’s license is required for ease of travel.

Providing job details helps to make sure only the right candidates apply. This will save you time in your event staff recruitment. More importantly, when you give our candidates all the details they need to prepare, they will be able to better support your business.

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